Japanese Spitz Foundation Privacy Policy
1. Who We Are
The Japanese Spitz Foundation (JSF, JSF, zavod za raziskave Preloge) is a non-profit organization dedicated to research, education, and the preservation of historical, cultural, and scientific materials related to the Japanese Spitz breed.
The Foundation is driven by a volunteer community of owners, breeders, and enthusiasts committed to the responsible study, documentation, and long-term preservation of the Japanese Spitz.
In this Privacy Policy, “we”, “our”, and “us” refer to the Japanese Spitz Foundation, and “Site” refers to this website.
For privacy-related questions or requests, you may contact us at: privacy@japanesespitz.org
2. What Data We Collect
We collect only limited personal data, which may include:
- name and email address (when you contact us, register an account, or submit materials);
- information voluntarily provided via contact, registration, or submission forms;
- basic technical data (such as IP address, browser type, and device information) necessary for website operation, security, and access control.
We do not intentionally collect sensitive personal data.
3. How We Use Personal Data
Personal data is used solely for:
- managing user accounts, submissions, and editorial communication;
- responding to inquiries;
- operating, maintaining, and securing the Site and its content;
- preventing misuse and ensuring platform integrity.
We do not sell, rent, or trade personal data.
4. Legal Basis for Processing
We process personal data based on:
- your consent, for example when submitting forms, creating an account, or accepting optional cookies;
- our legitimate interests, limited to non-profit research, editorial, archival, security, and website operation purposes.
5. Data Retention
Personal data is retained only for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by applicable legal obligations.
6. Data Sharing and Third-Party Services
We share personal data only when necessary to operate the Site or when required by law.
Our website is hosted on WordPress.com and may use the following services, which process data in accordance with their own privacy policies:
- Automattic (WordPress.com) – https://automattic.com/privacy-notice/
- Akismet (spam protection) – https://akismet.com/privacy/
- Jetpack (Automattic service) – https://jetpack.com/support/cookies/
- Google (Analytics and Forms) – https://policies.google.com/privacy
We do not share personal data with third parties for marketing or advertising purposes.
Some of these service providers may process data outside the European Union. Where applicable, such processing is subject to appropriate safeguards in accordance with data protection laws.
7. Cookies and Similar Technologies
The Site uses cookies and similar technologies that are necessary for its operation, as well as optional analytics cookies.
a) Strictly Necessary Cookies
These cookies are required to:
- enable login and logout of user accounts;
- grant access to restricted or member-only areas;
- maintain secure sessions and protect against misuse;
- ensure stable website performance.
These cookies are processed based on legitimate interest and do not require consent.
b) Analytics Cookies (Optional)
With your consent, we may use limited analytics cookies to understand how the Site is accessed and used (for example, aggregated visit statistics). Analytics are used solely to improve website performance and content.
We do not use cookies for advertising, profiling, or marketing.
c) Cookie Consent
When you visit the Site, you are presented with a cookie banner that allows you to manage your cookie preferences. You may change or withdraw your consent at any time using the cookie settings available on the Site.
d) Browser Controls
You may also manage cookies through your browser settings. Please note that disabling cookies may affect login functionality and access to restricted areas.
Where technically supported, we respect browser-based privacy signals (such as “Do Not Track”) by limiting or disabling analytics tracking.
8. Your Rights (GDPR)
Under the General Data Protection Regulation (GDPR), you have the right to:
- access your personal data;
- request correction or deletion of your data;
- withdraw consent at any time where processing is based on consent.
Requests may be submitted using the contact details provided above.
9. Changes to This Policy
This Privacy Policy may be updated from time to time. The current version is always published on this website.
10. Supervisory Authority
If you believe that your personal data has been processed in violation of applicable data protection laws, you have the right to lodge a complaint with a competent data protection supervisory authority, in particular in the EU Member State of your habitual residence, place of work, or place of the alleged infringement.